The Labour Inspectorate for Occupational Welfare Monitoring organises inspections every year. These are conducted under the form of flash checks to inform companies and raise awareness about the importance of a well-being policy. 

During each visit, the inspector analyses the employer’s well-being policy, and checks how an organisation deals with each domain of the Welfare Act. Shortcomings or infringements will result in a verbal or written recommendation, a warning, or even the cessation of the activity.
 

Since 2023, FPS ELSD switched the number of inspection visits up a notch. Thus, as many as 33 additional inspectors started last year. The likelihood of inspections is therefore significantly higher. Due to their preventive nature, flash checks will usually be announced this year.

If inspectors detect serious or repeated infringements, they will issue fines. Good preparation is therefore essential. We list the main points of attention:

1. Ensure your organisation’s identification document is correctly and fully completed. Are you a Mensura customer? Then you can find the right document via our customer zone MyMensura.
2. Clearly list the (contact) details of the key people in the prevention policy and display the document in a visible and accessible location. MyMensura provides a template that will help you discover which profiles are essential on the list.
3. Carry out a risk analysis to develop a targeted Annual Action Plan and Global Prevention Plan. The templates for this are available through our MyMensura client zone.
4. Ensure the key people in the prevention policy are adequately trained. Take a look at the full range of training courses on offer at Mensura Learn&Connect.
5. Provide an onboarding and mentoring process for new employees. Find a handy guide to help you at MyMensura.
6. Carry out a (legally required) risk analysis on psychosocial risks. Sonar is a simple and low-threshold method for mapping wellbeing in your organisation.
7. Establish clear procedures related to maternity protection. You can download a (sectoral) sample document via MyMensura.
8. Draw up clear procedures related to First Aid. This document will help you on your way.
9. Carry out a risk analysis on chemical agents if employees come into contact with hazardous products.
10. Store your External Technical Inspection Service (EDTC) inspection reports in a central place. These might be requested during an inspection.
     

If the inspector finds that your organisation does not meet the Welfare Act, he or she will draw up an inspection report. In this report, the inspector lists the actions you must take and the deadlines for these actions.

The organisation does not always receive this document after an inspection, so make sure to note down the inspector’s comments during the visit. After all, you are still obliged to implement the improvement even if you didn’t receive the official report.

Mensura is happy to help you prepare for a labour inspection. Have you already had a visit from FOD WASO (Federal Public Service for Employment, Labour and Social Dialogue) and are you still in the process of adjusting your wellbeing policy? Our experts are ready to assist you in drawing up a plan of action. Complete the form below and we will be in touch soon.